Skip to content

Schedules

Tip

To access these settings, you will need to be in a group that has access to the Admin Module

Schedules are configurable 'views' of your resources. You can have multiple schedules, each with different resources shown. If you have plenty of resources, it can be helpful to divide your resources across multiple schedules; for example, 'Edit Suites', 'Staff', 'Contractors' etc.

Schedules are also a great way to organise resources in large enterprises which have resources separated between departments or buildings.

Create/Edit a Schedule

To add a schedule go to the Admin -> Schedules page and click the 'New' button. The Add Schedule form will slide out.

Give the schedule a meaningful name, add a description (optional) and select the resources that should be presented on this schedule.

Schedule access can also be limited to certain users and/or groups, select all to make it available to everyone.

Danger

If you limit schedules to certain users or groups, you should also probably check the "Show All Bookings" option is set to NO in Schedule Settings

Creating a Schedule

There are many settings that you may wish to reconfigure.

Creating a Schedule

Settings Fields

Name Description
Schedule Name An identifier for this schedule, is shown in the select menu on the scheduler
Description (Optional) a brief note one who or what this schedule is for
Resources Select the resources that should be included on this schedule
First Hour Timeline View Only - Days start at this hour
Last Hour Timeline View Only - Days end at this hour
Week Start Choose either Sunday or Monday week starts.
Scroll to hour Day and Week Calendar View Only Choose the hour the scheduler should skip to.
Fill Cells Timeline Views Only Choose wether bookings are shown at their exact time positions within cells or if they take up the whole cell. (Can improve readability if seeing the times is not important)
Booking Time Step The size of the increments (in minutes) when bookings are dragged

Schedule Calendar Feed

If you'd like to get a feed of the bookings shown on each schedule, you can enable the schedule calendar feed by clicking Enable Calendar Feed

Danger

The generated link is unique, but needs to be carefully guarded. If someone unauthorised gains access to this link, they will have complete read access to all your bookings.

If you suspect that the link has been comprimised, you can disable, and re-enable the booking feed to generate a new unique link. The old link will no longer work.

Creating a Schedule Booking Feed

Delete a Schedule

A schedule can be deleted by opening the schedule in the sidebar and clicking the red "Trashcan" button in the lower right hand corner.

Deleting the schedule is permanent and cannot be undone. Bookings are not affected as these are only resource dependent.

A confirmation dialog is displayed asking you to confirm

Deleting a Schedule