Email Notifications

Email notifications are a useful way to keep your team up to date with changes to bookings and projects that happen in FoxOMS.

Tip

User's who do not wish to receive email notifications can unsubscribe from these notifications in their email notification settings.

Booking Notifications

The following email notifications will only be delivered to user resources, which is anyone who can login to FoxOMS and can also be assigned to a booking.

Tip

FoxOMS does not send booking notifications to clients or to the person who created, edited or deleted the booking.

Warning

Custom Booking status's can be set to prevent notifications from being sent, ideal when you're drafting your schedule with bookings likely to change.

Please see the following documentation page for more information about setting up Booking Statuses

New Booking

Creating a booking will send an email notification to any user resources added to the booking, about the new booking, and will include all booking fields that were filled out.

Editing a Booking

Editing a booking will send an email notification to any user resources that were already on the booking, as well as any user resources added, about the changes made to the booking.

It includes all fields of the original booking and highlights the changes made.

Deleting a Booking

Deleting a booking will send an email notification to all user resources, about the booking that is being deleted.

Booking Notification Options

Enable / Disable Booking Notifications

If you do not want FoxOMS to send booking notifications to your user resources, it is possible to turn off booking notifications completely by disabling the option in Global Schedule Settings -> Enable Booking Notifications.

BCC Administrators

In some instances, particularly in educational institutions, it might be useful for Administrator's to receive a copy of all booking notifications. This can be setup in the Global Schedule Settings -> BCC Booking Emails to Administrators preference.

Project Notifications

Adding User to Project

When you add a user, or a user group to a project, the user (or all the user groups members), will receive an email notification telling them they've been added.

Removing User from Project

When you remove a user, or a user group from a project, the user (or all the user group members) will receive an email notification informing them that they've been removed.

Editing a Project

Editing a project's settings will send an email notification to all users and user groups added to the project.

Deleting a Project

Deleting a project will send an email notification to all project participants.

Project Notification Options

Enable / Disable Project Notifications

If you do not want FoxOMS to send project notifications to your project participants, it is possible to turn off project notifications completely by disabling the option in Global Project Settings -> Enable Project Notifications.