Schedules

Schedules are layouts (or views) of your resources. You can have multiple schedules, each containing different sets of resources and resource groups. If you have plenty of resources, it can be helpful to divide your resources across multiple schedules; for example, Edit Suites, Staff, Contractors etc.

Schedules are also useful with companies who have multiple interstate or international offices, where each site has separate bookable resources.

Tip

To access these settings, you will need to be in a group that has access to the Admin Module

Create/Edit a Schedule

To add a schedule go to the Admin -> Schedules page and click the 'New' button. The Add Schedule form will slide out.

Give the schedule a meaningful name, add a description (optional) and select the resources that should be presented on this schedule.

Schedule access can also be limited to certain users and/or groups, select all to make it available to everyone.

Danger

If you limit schedules to certain users or groups, you should also probably check the "Show All Bookings" option is set to NO in Schedule Settings

There are several Schedule specific settings that you may wish to reconfigure.

Settings Fields

Name	Description
Schedule Name	An identifier for this schedule, is shown in the select menu on the scheduler
Description	(Optional) a brief note one who or what this schedule is for
Resources	Select the resources that should be included on this schedule
Access	Select the users / groups that should have access to this schedule
First Hour	The first hour to start displaying bookings. For example, you could set to 06:00 if you don't usually have bookings booked early
Last Hour	The last hour of the day to show bookings to.
Week Start	Choose either Sunday or Monday week starts.
Working Week	Choose from Monday -> Friday, Monday -> Saturday, Saturday -> Thursday, Sunday -> Thursday.
Show Public Holidays	Set to True to start displaying region specific public holidays on the schedule
Country / Region	Select your state or region that you're located in. Used for the public holidays above.
Scroll to hour	Day and Week Calendar View Only Choose the hour the scheduler should skip to.
Bookings Fill Cells	Timeline Views Only Choose whether bookings are shown at their exact time positions within cells or if they take up the whole cell. (Can improve readability if seeing the times is not important)
Booking Extend Time Increment	The size of the increments (in minutes) when bookings are dragged

Schedule Calendar Feed

If you'd like to get a feed of the bookings shown on each schedule, you can enable the schedule calendar feed by clicking Enable Calendar Feed

Danger

The generated link is unique, but needs to be carefully guarded. If someone unauthorised gains access to this link, they will have complete read access to all your bookings.

If you suspect that the link has been comprimised, you can disable, and re-enable the booking feed to generate a new unique link. The old link will no longer work.

Delete a Schedule

A schedule can be deleted by opening the schedule in the sidebar and clicking the red "Trashcan" button in the lower right hand corner.

Deleting the schedule is permanent and cannot be undone. Bookings are not affected as these are only resource dependent.

A confirmation dialog is displayed asking you to confirm